Administrator, Taunton

Closing date: 09/09/2019

Location: The Abbeyfield Taunton Defendamus Society

Salary: To be discussed

Hours: 12 hours per week (working days likely to be Monday, Wednesday & Friday)

The Abbeyfield Taunton Defendamus Society are looking for an Administrator to provide administrative support to the House Manager in running the home with up to 16 residents and 12 staff.  This role will involve regular contact with staff, volunteers, current and prospective residents and their families and professional visitors of all sorts.

Responsibilities include:

1. General filing and administration duties including replying to emails, answering the phone
2. Ensure all computer records are up to date and secure
3. Adhere to the new GDPR guidelines
4. Preparing and completing Staff Rotas – ensuring that three months’ worth are available
5. Record Staff holiday requests – accurately process the requests and report the hours to the House Manager each month
6. Continually review, update and complete House Policies
7. Maintain and update Staff training folder
8. Process stationary orders
9. Help maintain the house website by reviewing and updating the content
10. General office duties in support of the needs of residents, their families and our staff.
11. Minutes Secretary of the Resident and Staff meetings
12. Frequent contact with current and prospective residents and their families, visiting professionals, suppliers, inspections. Maintaining good internal and external communications.
13. Promoting and following up enquiries for potential residents as well using Social media to promote the House

Click here to download the full job description

To apply, please send your CV and cover letter to Abbeyfield-taunton@abbeyfield.com

This role is advertised for the Abbeyfield Taunton Defendamus Society who are an independent charity. You will be employed by this independent charity, therefore ‘The Abbeyfield Society’ will not be your employer. All terms, conditions, policies and procedures will be covered under the arrangements offered by the Abbeyfield Taunton Defendamus Society only.